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Top 5 Vendor Selection Strategies (Secrets We See Work)

  1. Score vendors against outcomes, not claims. Define 3–5 measurable outcomes (e.g., on‑time delivery %, first‑time quality, coverage) and score proposals against those. Require references with metrics, not adjectives.
  2. Mine your inbox for a head start. Export Gmail/Outlook or connect read‑only. Pull prior vendors, quotes, and intros; dedupe by domain; then enrich with certifications, geos, and project types. You already have more vetted options than you think.
  3. Gate compliance up front. Don’t “chase paperwork later.” Require COI/MSA/SLA at the intake stage with auto‑expiry reminders. Vendors that resist now will create risk later.
  4. Coverage and capability first, price second. Filter by where they can legally operate and what they’ve actually delivered before negotiating price. A low bid with no coverage or weak proof ends up most expensive.
  5. Continuously enrich and close the loop. After each job, log SLA adherence, cycle time, and issues. Feed that back into the scorecard so your next selection is smarter by default.

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